Procurement Process

How we buy supplies and services

For supplies and services valued between £501 and up to £5,000 a pricing agreement should be reached prior to purchasing

For contract values for supplies and services valued between £5,001 and up to £50,000 we will use an existing IFLAIR or national framework or we will seek a minimum of 3 quotes/tenders. Normally we will use the Public Contracts Scotland (PCS) Quick Quote facility for these contract values, although a Single or Two Stage tender process may be carried out if required.

For contract values for supplies and services over £50,000, and under the GPA Procurement threshold, an existing IFLAIR or national contract will be used or the opportunity will be advertised through the PCS website , using  a Single or Two  Stage tender process and  following Procurement Reform ( Scotland) Act 2014.

For contract values over the GPA Procurement threshold for goods and services (currently £215,477 including VAT), we will use an existing IFLAIR or national framework or an Open or Restricted Tender will be carried out, and we will advertise the contract opportunity on the PCS (FTS) website , using  a Single or Two  Stage tender process and  following Public Contract ( Scotland) Regulation 2015.

Contract opportunities for Works

For contracts valued between £501 and up to £5,000 a pricing agreement should be reached prior to purchasing

For contract values between £5,001 - £2,000,000   

We will use an existing PHA, IFLAIR or national framework or we will seek a minimum of 3 quotes/tenders. Normally we will use the Public Contracts Scotland (PCS) Quick Quote facility for these contract values.

Where Quick Quotes are not considered to be appropriate for the scope of works, a Single or Two Stage Tender will be carried out.

For contract values between £2,000,000 the GPA Procurement threshold for works an existing IFLAIR or national contract will be used or the opportunity will be advertised through the PCS  website , using  a Single or Two  Stage tender process and  following Procurement Reform ( Scotland) Act 2014.

For contract values over the GPA Procurement threshold for goods and services ( currently £5,336,937 including VAT), we will use an existing IFLAIR or national framework or an Open or Restricted Tender will be carried out, and we will advertise the contract opportunity on the PCS (FTS) website , using  a Single or Two  Stage tender process and  following Public Contract ( Scotland) Regulation 2015.

General Information for Suppliers

You can register as a potential supplier on the Public Contract Scotland  https://www.publiccontractsscotland.gov.uk/register/register_start.aspx 

and once registered as a supplier,  you can receive notifications of suitable contract opportunities for your area of interest.

Further assistance on how to become a supplier visit the Suppliers Journey

https://www.supplierjourney.scot/

You can also find guidance and explanations the above terms and the Procurement Threshold values visit:

Public Sector Procurement. https://www.gov.scot/policies/public-sector-procurement/

Current Procurement Thresholds https://www.gov.scot/publications/procurement-thresholds-and-vat-inclusion-in-estimated-contract-value-sppn-8-2021/